Electronic Media
Employers wishing to report electronically should do so in accordance with the
following instructions.
Reports must be filed by two monthly transmissions not
less than twelve days or more than sixteen days apart. We will accept files sent on CD or diskette. Follow the Federal specification for 1S and 2S Supplement
Records. The file name should be "Newhire.txt".
Multistate employers
wishing to report in Idaho must get advance approval from Idaho New Hire
Section at 1-800-627-3880.
| The diskettes should be labeled and mailed as outlined below: |
| |
| Magnetic media paper label: |
|
Mailing address: |
| Employer Name & Federal Account No. |
|
Idaho Department of Labor |
| Address |
|
New Hire Reporting |
| Contact Person & Phone No. |
|
317 West Main St |
| |
|
Boise, Idaho 83735-0610 |
Code 1S Supplemental State Record - Employee Information
| Location |
Field |
Length |
Remarks |
| 1-2 |
Record Identifier |
2 |
Constant "1S" |
| 3-11 |
SSN |
9 |
Employee's Social Security No. |
| 12-31 |
Employee Last Name |
20 |
|
| 32-46 |
Employee First Name |
15 |
|
| 47-47 |
Employee Middle Initial |
1 |
|
| 48-55 |
Date of Hire |
8 |
Enter month, day, year, e.g."10012005" |
| 56-84 |
Employee Address |
29 |
|
| 85-102 |
Employee City |
18 |
|
| 103-104 |
Employee State |
2 |
|
| 105-109 |
Employee Zip |
5 |
|
| 110-114 |
Employee Zip Extension |
5 |
four digit code plus hyphen in position 110 |
| 115-123 |
Federal Employer Number |
9 |
|
| 124 |
Not Used |
1 |
|
| 125-126 |
Work State Code Ident. |
2 |
FIPS Postal numeric code e.g. "16" Idaho |
| 127-128 |
Not Used |
2 |
|
Code 2S Supplemental State Record - Employer Information
|
Location |
Field |
Length |
Remarks |
| 1-2 |
Record Identifier |
2 |
Constant "2S" |
| 3-12 |
State Employer No. |
10 |
Right justify, left zero fill.
Idaho Unemployment Insurance Tax Number. |
| 13-21 |
Federal Employer No. |
9 |
|
| 22-41 |
Employer Name |
20 |
|
| 42-70 |
Employer Address |
29 |
|
| 71-88 |
Employer City |
18 |
|
| 89-90 |
Employer State |
2 |
|
| 91-95 |
Employer Zip |
5 |
|
| 96-100 |
Employer Zip Extension |
5 |
four digit code plus hyphen in position 96 |
| 101-128 |
Not used |
28 |
|